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	below is a draft of the newly formed Men's Club. The cost to Join is $20.00 Draft updated 02/02/08 Men's Club of Gearhart (MC) By-Laws Article I Name This club is to be known as the “Men's Club of Gearhart Article II Purpose • Purpose • To promote golf and competition among the men that play at Gearhart Golf Links. • To encourage a friendly, cooperative atmosphere in which to compete. Article III Board of Directors • The Board of Directors includes the following officers: President, Vice President, Secretary/Treasurer, and Past President • Officers • Officers to be elected each year are as follows: President Vice President Secretary/Treasurer • The current Past-President will serve for one year in an advisory capacity • Duties of the Officers • President – To conduct meetings and appoint committees and chairmen as necessary. • Vice-President – Assist the President when called upon, conduct meetings in his absence. • Secretary/Treasurer – keep minutes, records, correspondence, pay bills, and deposit or withdraw money as necessary. • The Past-President will serve in an advisory capacity • Terms of office • 1 year with ability to be re-elected once in succession, longest single term of 2 years unless agreed upon by the membership. • Elections of officers • President would appoint a nomination committee. Said committee brings a slate to the annual meeting with the ability for other nominations to come from the floor. The election will be carried out and officers will be installed immediately. Article IV Meetings The annual meeting shall occur within a month of the close of posting season. Election of officers will occur at this meeting. A quarterly meeting schedule shall be put in place. The meetings may be cancelled if the Board determines that there is no need for the meeting. Business within the Men's Club may be conducted by the agreement of a majority of the members present at a scheduled meeting. A special meeting may be called at the discretion of the Board of Directors To hold a special meeting, members must be notified of purpose of the meeting at least one week in advance using acceptable notification methods. A notice posted prominently in the pro shop, on the Courses website, and/or through individual emails is considered to constitute notification. Article V Finances • Dues For each member, yearly dues of $20.00 plus the cost of maintaining a handicap is payable prior to participation in a Men's Club event Other Funds Payout schedule for tournaments is as follows: If a member calls in to play and fails to show, a fine of half the game's buy-in will be assessed. One unexcused no-show will be allowed. The Tournament Committee will handle no-shows Article VI Committees • Handicap Committee The handicap committee is responsible verifying the posting of all MC scores. It is the expectation of the MC that all applicable scored rounds of golf be posted. • Tournament Committee • The Tournament committee will be appointed by the Club President • Tournament committee will be comprised of three members in good standing • Tournament committee will determine the formats for the Weekend games prior to the start of the posting season • Committee meeting times will be posted so members can attend • Types of Tournaments • Monthly Tournaments will be decided by the tournament committee and run by pro shop. All monies collected will be paid out in pro shop credit. A minimum of 25% of the field will receive pro shop credit. The tournament committee will determine the course set up with consultation with the club professional and superintendent. • Saturday Tournaments set up by Tournament Committee prior to the start of the “posting” season • Sunday Tournaments will be randomly chosen from a pool of available games • Club Championship format will be determined by the tournament committee. The MC will follow all USGA rules with any rules resolutions at the sole discretion of a PGA professional whose decision is final. • Home and Home Matches and Ryder Cup • Tournament Eligibility • To play in the weekly games the person must be a member in good standing of the men's club • To play in the weekly games, the member must call in to the pro shop no later than Thursday at 4 PM before the Saturday play. Failure to play after confirming spot will result in a fine. If a member fails to call in and shows up to play, participation will depend on the game being played and tee time demands. (Pro shop staff will assist if this situation arises.) What about Sunday play? • To play in the Men's Club Championship the member must have played in at least 25% of the weekend tournaments and/or 40% of the Monthly tournaments. Attendance records will be maintained in the pro shop. The Tournament Committee may be petitioned to modify the requirements for the Men's Club Championship on a case by case basis • Participation and scoring average may be used in determining participation in “Home and Home” matches 5. Closest to the Pin (KP) - One par 3 will be randomly chosen each event as the KP hole. If the green is not hit during a men's club event, the KP money is ???? Article VII Changes to By-Laws The By-Laws for the Men's Club of Gearhart Golf Links may be changed by 70% majority of the members in attendance of the meeting. Any intent to change or modify the by-laws must be proceeded by a notification to club members of at least one week using outlined notification methods.